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Adoption agencies should prepare post-placement reports for each adopted child after the adoption in accordance with the required intervals and frequency by China Center for Children’s Welfare and Adoption (CCCWA). Post-placement reports should be submitted by the adoption agency which sent adoption applications for the adoptive families. Families who have adopted over two children (except twins) should prepare and submit separate reports for each child. Requirements for the content and format of post-placement reports are as follows:
Section I: Page One of the Post Placement Report
The original copy and translation of each report should include a Page One of the report. The first page of the original copy should be filled in foreign language, and that of the translated copy should be filled in Chinese. The items on page one of the reports are:
1. Name of the adoption agency: The name of the agency that submitted the adoption application to CCCWA
2. Travel Notice number: the serial number on the up right corner of the Notice of Coming to China for Adoption
3. Date of issuance of Travel Notice: the date under the seal of CCCWA at the right bottom of the Notice of Coming to China for Adoption
4. Number of times of the report: tick before the square before the number
5. Chinese name of the adoptee: pinyin in the original copy, and Chinese characters in the translated copy
6. Foreign name: New name as changed after the adoption. No translation is needed.
7. Adoptee’s date of birth
8. Health status at adoption: tick before the square to specify healthy or special needs
9. Adoption registration date: Date of adoption registration as shown in the Adoption Registration Certificate
10. Date of naturalization: Date as shown in the naturalization certificate of the adoptee
11. Adoptive father’s name: name as listed on the passport, no abbreviation
12. Adoptive mother’s name: name as listed on the passport, no abbreviation
13. Date of home visit by social worker: Date of when the social worker visited adoptive family’s home
14. Date of completion: date of when the report is finished
15. Adoption agency which prepare the report: if it’s the same agency as in item 1, please specify “same as item 1”
16. Agreement/Disagreement to allow CCCWA to use the report and photos for publication. Preparer of the report ticks the square after consulting the opinions of the adoptive parents.
Section II: Report Text (Prepared by the social worker)
1. The report at one month after adoption should focus on the initial integration of the adoptee with the adoptive family and the adjustment of adoptee, with description of the registration procedure in China, such as impression and feeling during the adoption process. The report should also include how the adoption agency helped with the adjustment in the initial stage.
2. Health and physical development status: Adoptee’s height, weight, and head circumference at the time of adoption and currently, fine motor skill ability, immunization, treatment and rehabilitation of newly occurred diseases, etc.
For families who have adopted special needs children, in the report at twelve months after adoption, families should fill in a table of “Feedback on the Special Needs Child” and elaborate on the implementation of medical rehabilitation and nurturing plan during the one year after adoption.
3. Routine activities: Adoptee’s diet, playtime, and sleep schedule.
4. Attachment & bonding situation: Status of the adoptee’s integration with his/her parents, siblings, and family. Particular details should be provided if the family has adopted a child over 3.
5. Mental development: Adoptee’s mental development and language ability.
6. Character development: Adoptee’s psychology and personality characteristics.
7. Education situation: Adoptee’s learning at home, kindergarten, and school and the method of education at home.
8. Family’s impression: Understanding and view toward the adoption by the adoptive parents, other adults in the home, and other relatives.
9. Evaluation by the community: participation in the activities and integration in the community, evaluation by the neighbors about the adoptive family whether the adoption is successful or not.
10. Major changes in the adoptive family: major changes in the adoptive family in marital status, children in the home, economic status, residence environment, or serious health problems.
11. Other content which the social worker believes should be included.
12. Social worker’s general evaluation: social worker’s recommendation of the adoptive family and general evaluation regarding whether the adoption is successful.
Section III: Other certifications
1. Copy of the Notice of Coming to China for Adoption.
2. Naturalization of the adoptee (submitted together with the first post-placement report after the adoptee completes the naturalization procedure). Certifications which can be considered as naturalization certificates include: naturalization certificate, copy of citizenship ID, copy of the adoptee’s passport, copy of the family’s household register book.
The fourth to sixth reports should include the following documents:
3. Medical checkup certificate of the adoptee provided by doctors
4. Evaluation of the adoptee provided by his/her kindergarten or school (if he/she goes to kindergarten or school)
5. A short essay written by the adoptee if he/she reaches 10 years old, giving description of his/her experience and growth in the adoptive family, and how he/she is doing in the school and getting along with his/her teachers and classmates.
Section IV: Pictures
At the time the post placement report is submitted, eight pictures (15.2cm×10.2 cm) reflecting the adoptee’s life should also be provided. The pictures should be mainly about the life of the adoptee together with the adoptive parents and other family members, some of which should reflect the typical features of the receiving country. In the first report, the photos should include those taken when the adoptive families went through registration procedures in China. Black-and-white photos or photos typed on paper are not accepted.
Photos should be pasted to A4 paper with two photos on each piece. A brief description must be provided below each picture specifying time for taking the photo, location, identity of the persons on the photo. Do not submit photos in piles or stapled together. No album is accepted.
Each report should be bound in the sequence of the above sequence. Chinese translation should be submitted with the report and bound in the same sequence as the original one. Translated copy should be put before the original one.
“Page One of the Post-placement Report”, “Feedback on the Special Needs Child” and “Medical Checkup Certificate of the Adoptee” can be downloaded from the website of CCCWA.
China Center for Children’s Welfare and Adoption
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Requirements for the Content and Format of Post Placement Reports